Approver Groups and Approval Rules (Any One vs. All Must Approve)

A single approver is a single point of failure — on vacation, in back-to-backs, or simply slow. Approver groups spread the responsibility, and the approval rule decides how much agreement you need. 

Creating a Group 

1.  On the Approvers tab, add a group and name it — "Legal team", "Finance approvers". 

2.  Add each member's name and email. 

3.  Click the rule chip on the group to toggle between the two modes. 

The Two Rules 

•  Any one member approves — the first member to approve clears the gate for everyone. Fast, resilient to vacations; right for routine reviews where any qualified reviewer will do. 

•  All members must approve — every member must individually sign off before signing starts. Slower but strict; right for high-stakes agreements where multiple stakeholders each hold a veto. 

How It Plays Out 

All group members are notified together. Under any one, the request advances on the first approval (others are stood down). Under all, the detail page tracks each member's pending/approved state until the set is complete. Every individual decision lands in the audit trail.